EA First is recruiting an interim Facilities and Maintenance Administrator for a leading logistics business based in Coventry.

Supporting the UK Engineering and Facilities team, you`ll coordinate contractors, maintain records and help keep maintenance activities organised and compliant.

This role would suit a proactive administrator who enjoys working with different teams and keeping track of competing priorities.

6 month interim role. Fully onsite - Coventry.

EA First are working with one of the fastest growing logistics businesses in the UK.

They`re looking for an experienced Facilities and Maintenance Administrator for a period of 6 months based out of their Coventry site.

As Facilities and Maintenance Administrator, you`ll provide administrative and coordination support across the Coventry site.

Your responsibilities will include:

• Arranging contractor service visits and coordinating supporting documentation, including risk assessments and method statements (RAMS), inductions and insurance details.

• Maintaining maintenance trackers, dashboards and company systems, including Qpulse and the maintenance management system.

• Tracking service contracts and highlighting renewal dates.

• Supporting purchase requisitions and procurement administration.

• Keeping budget and expenditure trackers accurate and up to date.

• Supporting internal audits and maintaining documentation in line with relevant guidance and legislation.

• Recording and monitoring task completion, overdue activities and contractor hours.

• Liaising with colleagues, suppliers and contractors to resolve queries and escalate issues when needed.

• Identifying opportunities to improve administrative processes and support cost savings.

We`re looking for an organised, reliable administrator with strong attention to detail and the confidence to work with colleagues and contractors across multiple sites.

You`ll bring:

• Strong office administration skills and proficiency in Microsoft Office.

• The ability to manage several tasks, meet deadlines and follow assignments through to completion.

• Clear written and verbal communication skills.

• A proactive approach to resolving queries and keeping records accurate.

• The ability to work independently and collaborate with different teams.

• A professional approach to handling confidential information.

• Fluent spoken and written English.

• A valid driving licence, access to a vehicle and flexibility to travel between sites.

• Experience supporting an engineering, facilities or maintenance team would be useful, although it is not essential.

28,000 (pro-rata)
6 month interim assignment
Fully onsite - Coventry

EA First Ltd are acting as an Employment Agency for this permanent vacancy.